From ledger to financial report, in one workpaper.
Import from Xero or QuickBooks, map and review every account with AI, post adjustments back to the ledger, reconcile tax and produce the financial statements. One workflow, start to sign-off.
Xero
QuickBooksor a ledger exportTrial balance
In progressAsset register
Income tax reconciliation
- Connected, not exportedXero and QuickBooks Online connect directly; any other ledger arrives as an export. Either way the trial balance lands with last year beside it.
- The whole practice on one fileComments are threaded on each account, action items can be assigned, and every change is in the activity log — who did what, and when.
- Nothing written without youFinnex reads your ledger. A journal reaches Xero only when a member of your practice posts it.
- Tax reconciliations includedIncome tax reconciliation, GST and activity statements, the franking account and the depreciation schedule, all drafted from the file.
The job, stage by stage
Seven steps, in the order a file actually runs. At each one, Finnex does the mechanical part first and leaves your team the judgement.
- 01
Connect the ledger once
Authorise Xero or QuickBooks Online and the trial balance arrives with last year beside it.
- Finnex does
- Syncs the accounts, journals, contacts and invoices the file needs, and lays out every account with prior-year comparatives, movements and review progress.
- You do
- Pick the company and the year. No export, no spreadsheet, no re-keying.
The file is open and complete before anyone has typed a figure.
01/7Import: trial balance straight from Xero or QuickBooksTrial balance
In progressAccountFY26FY25ReviewStatusApprovedApprovedIn reviewReady for reviewIn reviewNot startedNot startedNot startedAsset register
Income tax reconciliation
Tax payable - 02
Map the chart of accounts
The client's ledger lands on your firm's standard chart.
- Finnex does
- Matches each ledger account to the standard chart and shows how confident it is, so only the doubtful ones need a second look.
- You do
- Confirm the handful it flags. The mapping is remembered for next year.
Two hours of mapping becomes a few minutes of confirming.
02/7Map: AI matches every account to your firm chartAccount mapping
2 to confirmMappedClient accountGroupStandard accountConfidenceMatchHighHighHighHighHighCheckCheckHigh - 03
Review every account with AI
Every balance gets the same procedures, every time.
- Finnex does
- Works through the balance and the transactions behind each account, checks them against the review checklist, and drafts action items for anything wrong, unusual or missing.
- You do
- Read the findings and sign each one off, or send it back.
Your senior starts from findings, not from a blank page.
03/7Review: AI account review, ready for sign-offAI account review
ReviewingPassedPassedAction itemPassedRunningQueuedAction items
2 openAIAISign off - 04
Open any balance to the transactions beneath it
Every figure in the file has its evidence one click away.
- Finnex does
- Flags the unusual lines as you go — the duplicate, the one posted to the wrong account, the GST that does not add up.
- You do
- Drill from the balance to the line to the source invoice in Xero.
Reviewing the exceptions instead of every transaction.
04/7Investigate: every transaction behind every balanceTransactions
2 flaggedDateContactDescriptionAccountGSTAmount02 Jul05 Jul09 JulUnusual14 Jul18 Jul23 Jul28 JulUnusual31 Jul - 05
Draft the adjustments and post them back
Adjusting journals live in the workpaper and go straight to the ledger when you say so.
- Finnex does
- Proposes a reclassification wherever a transaction looks like it belongs elsewhere.
- You do
- Accept it, post it to Xero in one click, and carry recurring entries into next year.
Nothing is written to the ledger unless a person posts it.
05/7Adjust: journals posted back to the ledgerAdjustments
AJ-04DraftAJ-03Posted to XeroAJ-02Posted to XeroAJ-01Carried forwardNew journal
RecurringAccountDebitCreditBalancedPost to Xero - 06
Reconcile tax from the trial balance
Income tax and GST, drafted from the same file as everything else.
- Finnex does
- Drafts the book-to-tax reconciliation and links depreciation, entertainment, franking credits and carried-forward losses to their schedules.
- You do
- Check the add-backs. Upload the activity statements and the GST periods reconcile themselves.
Every figure in the reconciliation is linked to its source.
06/7Tax: reconciliation, franking and losses in one placeLosses carried forward
FY23FY24FY25FY26Franking account
Income tax reconciliation
DraftedReady for reviewNet tax payable - 07
Compile the financial statements
The pack is produced from the reviewed workpaper, not retyped from it.
- Finnex does
- Drafts the notes and disclosures from the reviewed accounts.
- You do
- Pick the sections, download the pack as PDF or Word, and send it for partner review.
Partner review starts with a finished pack.
07/7Report: financial statements in PDF or WordReport contents
Profit or lossFinancial positionChanges in equityNotesDepreciation scheduleDirectors’ declarationStatement of financial position
Current assetsCurrent liabilitiesNet assetsDownload
PDFWord
Trial balance
In progressAsset register
Income tax reconciliation
What the partner keeps
The hours saved are the obvious part. These are the things that make the saving hold up across a whole practice and a whole season.
- Findings you can explainEvery AI action item says what it looked at and why it flagged it, so a reviewer can agree or disagree with the reasoning, not just the result.
- The same checklist on every fileA graduate and a senior get the same procedures run against every account. The quality of the first pass stops depending on who prepared it.
- A client portal instead of emailRaise a query from the account; the client sees only that question and uploads straight into the workpaper. No attachments to chase.
- Next year starts where this one endedThe mapping is remembered and recurring journals carry forward, so the second year of a client is faster than the first.
- Your file, exportable any timeReports download as PDF or Word, and a whole workpaper can be exported and re-imported — your copy lives outside Finnex too.
- Microsoft sign-in, isolated dataSign in with your Microsoft work account. Each practice's accounting data sits in its own database on Azure, and none of it trains AI models.
What a year of files gives back
Put in your own numbers. The hours come from typical SMB engagements; the value is at your charge-out rate.
40 files at $22.00 each ex GST, bought up front, against the chargeable time they free as they are done.
How these figures are worked out
The hours come from typical SMB engagements of around fifty active accounts. The import, document chasing, GST and income tax reconciliations, journals and the notes take about the same time on any file; mapping and the account-by-account review grow with the number of accounts. Your files will differ; the shape will not.
- Trial balance and ledger importBy hand: 30 minFinnex: Synced
- Account mapping (50 accounts)By hand: 2 hrFinnex: 4 min
- Per-account reviewBy hand: 15 min × 50 = 12.5 hrFinnex: AI-flagged items only
- Chasing client documentsBy hand: 2 hr + days of emailFinnex: Portal, files checked on arrival
- GST / activity statement reconciliationBy hand: 45 min / quarterFinnex: Upload the statement, reconciled
- Income tax reconciliationBy hand: 1.5 hrFinnex: Drafted from your schedules
- Adjustment journal entryBy hand: 8 min / journalFinnex: 30 sec / journal
- Notes and disclosuresBy hand: 4 hrFinnex: Drafted + 20 min of edits
- Re-mapping next yearBy hand: 2 hrFinnex: Carried forward
Start your next year-end with the file already open
Create a workpaper now and watch the import, mapping and review run on a real company — or tell us a little about your practice and we'll walk you through one, usually within a business day.
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